IT Capital Request Process

The IT capital request process is used to fund enterprise IT for the Ann Arbor campus. Michigan Medicine units should follow the capital planning process for the hospital and health centers. Units should use this process when planning any information technology investment greater than $1 million for a new or enhanced university-wide service.

Completed business cases can be submitted at any time to the intake group Funding decisions are made 3-4 times a year and are scheduled as needed.

High-Level Process

Capital request process steps

  • Step 1: Completed business cases are submitted to the intake group
  • Step 2: The intake group reviews and consults regarding content, accuracy and persuasiveness.
  • Step 3: CIO reviews the business case and provides endorsement based on strategic alignment.
  • Step 4: Working group assesses the need for external advisory group review and facilitates executive review.
  • Step 5: U-M executive officers make the funding decision.

Refer to the IT Capital Request Process Flow Chart for a more detailed step-by-step process.


(U-M authentication required to access templates.)

Other Resources

IT Temporary Staffing
Rates for contract IT staff are negotiated by U-M Procurement Services through strategic contracts. This information can be used to estimate contract labor costing in the IT Funding Request Worksheet. Rate cards are available under the Suppliers - Additional Information sections.


For more information on or for assistance with the capital request process or templates, please contact the intake group at