Dropbox at U-M

To: 
Faculty, Staff, and Students
From: 
Ravi Pendse
Date: 
Thursday, June 18, 2020

Dear faculty, staff, and students,

I am pleased to share that faculty, students, and staff on all campuses and Michigan Medicine can now use Dropbox at U-M to securely share and store files. Dropbox is a cloud storage option that provides automatic back-up, is readily accessible from any device, and is already familiar to many members of our community.

U-M's agreement with Dropbox includes a business associate agreement, which means you may use it to store protected health information regulated by HIPAA. HIPAA compliance is a shared responsibility, and we are asking all members of the community to comply with HIPAA requirements in their use of Dropbox at U-M. For details and a list of sensitive data types permitted for use with Dropbox, see the Sensitive Data Guide.

Faculty, students, and staff can visit Getting Started with Dropbox at U-M to gain access to the tool immediately. You can also find training opportunities, FAQs, and information for individuals who have already created personal Dropbox accounts.

Our teams are taking an iterative approach to this announcement. In this initial phase, ITS will be offering only individual Dropbox accounts, which include 5 terabytes for data storage. This will cover close to 100 percent (to be exact 99.97 percent) of the storage needs of our current users when compared with what is stored in Box at U-M. In the second phase, we’ll integrate Dropbox with our MCommunity groups so that one can quickly share files and folders with colleagues across U-M.

We are excited to respond to the growing interest by the U-M community for this storage offering. Please contact the ITS Service Center if you need any assistance, and please reach out to me any time I can be of help.

Best regards,

Ravi Pendse, PhD
Vice President for Information Technology and Chief Information Officer
University of Michigan
rpendse@umich.edu