Information for Michigan IT Symposium Presenters

2020 Michigan IT Symposium - November 10-12, 2020 - Innovative Solutions to Support the University Mission

Congratulations on being accepted as a presenter.

The information on this page will answer your questions and provide guidance as you prepare your material for this event. As you plan and design your materials for the symposium, please consider your audience and your intended communication objectives for your poster or presentation. Reach out with questions to michigan-it-symposium@umich.edu.

General FAQ for All Presenters

When is the Michigan IT Symposium?
The 2020 Michigan IT Symposium will take place November 10 – 12. It will be held virtually and will include a keynote address, leadership session, the 2020 poster sessions and 19 breakout sessions like yours. Each day will begin with an 11 a.m. poster session and an afternoon of presentations until 5 p.m.

Do I need to register for the event?
Yes. If you plan to attend any other part of the event outside the portion you are presenting, we ask that you please register. Registration will open in early October on the 2020 Michigan IT Symposium website.

I have a question not answered here. Who should I contact?
Please send questions to michigan-it-symposium@umich.edu.

FAQ for Poster Presentations

All poster presenters are encouraged to review the 10 Poster Tips for Michigan IT Symposium Poster Creators.

When does my poster need to be ready?
Posters in PDF format are due to the event committee by Thursday, October 22. This gives the committee enough time to organize and prep all the posters for publishing on the 2020 Michigan IT Symposium website. All accepted posters will be displayed on a specially designed subpage beginning a week prior to the Symposium. Visitors will have the opportunity to read abstracts, view posters at a larger size, leave a comment or pose a question for the poster presenter to respond to, and/or “Like” each poster.

Is there a poster template I should use when designing my poster?
All poster presenters should use the 2020 Michigan IT Symposium poster template (Google Slides or PowerPoint). This year’s poster template has been designed in the same successful format used for the 2019 Michigan IT Symposium. The overwhelming positive reaction to the new, simplified format supported the research and insight discussed in scientific and academic forums around the country. The design promotes clearer communication of concepts and encourages discussion and interaction.

Can I get someone to review my poster concept and provide feedback?
Yes. Poster presenters are invited to submit a DRAFT of their poster by Thursday, October 8. Send an email to michigan-it-symposium@umich.edu with “For Review: Draft ” in the subject with a link to your draft poster.

Draft posters will be reviewed by Michigan IT Symposium planning committee members. We will provide feedback and suggestions to you by the end of the day, Thursday, October 15. Remember: A final version of your poster will need to be submitted to the Dropbox folder by Thursday, October 22.

Do I have to print my own poster?
No. Due to this year’s virtual format we will not be printing posters or hosting a traditional poster reception. Posters will be presented online only. Our goal is to draw attention to the posters and promote social interaction with them. Even though the poster will be viewed virtually, we need the posters to be designed at “normal” size, using the existing regular size template. This will provide the planning committee the flexibility they need to represent your poster at various sizes on the 2020 Symposium website and allow your poster to be downloaded if desired as has been the case in years past.

What time is the poster session?
Poster sessions will take place each day of the 2020 Michigan IT Symposium (November 10-12). There will be an hour long, virtual poster session from 11 a.m. – noon. Poster presenters will be scheduled to host one “open-house,” Zoom room session, one time during the three day event. Attendees will have the opportunity to come and go to Zoom room meetings to learn more about the various poster topics. More information about the poster sessions will be sent to you by mid-October.

Can more than one person present a poster?
Yes. Unlike the space limitations we have had in the past, virtual sessions allow “more room” to involve more than one presenter in your poster session if you wish. Keep in mind that attendees will be free to come and go to and from the Zoom rooms. Having too many presenters may overwhelm someone as they enter a room to learn about your topic. If you plan to have more than one presenter in your session think through how you will greet new people that enter your room and who will talk about different aspects of your poster.

Can I keep my poster?
Unlike previous years, the planning committee will not be able to provide a printed version of your poster to you. Just think of the trees we will be saving.

Submit FINAL Poster for Michigan IT Symposium

Please read before submitting your poster.

  • Presenter must proofread posters carefully before submitting your final PDF. The Michigan IT Symposium planning committee will not review for spelling or grammar errors.
  • Save your poster in a PDF format.
  • Name your file “Primary contacts last name plus a recognizable abbreviation of your poster title.”
  • Click on “Submit Final Poster” to upload a PDF of your final poster design to the DropBox File Request window that appears on the following screen.

Submit Final Poster (DropBox File Request)


FAQ for Breakout Session Presentations

All presenters are encouraged to take time to review the 2020 Presentation Tips for Michigan IT Symposium Presenters.

When does my presentation need to be ready?
Final presentations are due to the event committee by Wednesday, November 4.

Is there a presentation template I should use for this event?
An optional presentation template is available (Google Slides or PowerPoint).

Can I get someone to review my presentation and provide feedback?
Yes. Presenters can email a request and/or questions to michigan-it-symposium@umich.edu with “For Review: Draft ” in the subject with a link to your draft presentation.
Please also describe the style in which you will be presenting (lecture, discussion, interactive, brainstorming/sandbox, etc.). Draft presentations will be reviewed by Michigan IT Symposium planning committee members. If you want to request feedback on your presentation please send a draft to the symposium team no later than Friday, October 23 to allow adequate time for review and revision to your presentation.

What time is my session scheduled?
The event committee will contact you in mid-October with the time of your session.

Will I have broadcast and AV support available for my virtual presentation?
Yes. Each presenter will be assigned a broadcast team that includes a breakout session moderator, a coordinator for questions and chat, and an audio/visual technology support person. This will allow you to focus on your topic and content so you can engage with your audience in the virtual format. Look for more instruction from the planning committee in the weeks leading up to the Symposium.

What can I do if I have concerns about the strength and speed of my remote connection for the presentation?
If you are unsure whether your remote internet connection will support giving a 45 minute Zoom presentation, please email michigan-it-symposium@umich.edu by October 16. Arrangements can be made for a safe campus studio location from where we can broadcast your presentation.

What time should I plan to “arrive” (to log into my session) to set up?
All presentations will be held virtually. Log in to your assigned Zoom session at least 20 minutes prior to your breakout session. You will have an assigned broadcast team to assist you with the technical aspects of your session. They will work with you to make sure the technology works, and get a feel for how the session will go. Advanced preparation does wonders for presentation jitters. Look for more instruction from the planning committee in the weeks leading up to the Symposium.

Will I be recorded?
Yes. The luxury of going virtual is that all breakout sessions will be recorded for posting on the event website following the event. If your presentation contains sensitive data or information, please email michigan-it-symposium@umich.edu.

Submit FINAL Presentation for Michigan IT Symposium

Please read before submitting your Presentation or Session Materials

  • IMPORTANT:
    • If you created your presentation using Google Presentation format - please share your presentation with michigan-it-symposium@umich.edu.
    • If you created your presentation using Microsoft PowerPoint - Click on “Submit Final Presentation.” You will be taken to a DropBox File Request window to upload your presentation.
  • Presenter must proofread their content carefully before submitting their final presentation. The Michigan IT Symposium planning committee will not review for spelling or grammar errors.
  • Name your file “Primary contacts last name plus a recognizable abbreviation of your presentation title.”

Submit Final Presentation (DropBox File Request)